My Practice Analyst · for private dental practices
DSO-level support.Without selling your practice.
We learned the business side of dentistry inside a DSO. Now we bring it to private practices — one monthly picture from the exports you already run, a plain-English sentence under every number, and a call each month to walk through it. You keep the equity, the fee schedule and the decisions.
- Collections$141,300−$9,400 vs last month
- Production$153,500−$6,500 vs last month
- New patients61−7 vs last month · +9 vs same month last year
Each line reads left to right: 13 months, from the same month last year to this month.
Example figures. Not a real practice.
- Nothing to sell, nothing to sign over
- Works with Dental Intelligence exports
- Works with Curve
- No software to switch
We learned this inside a DSO. Now we work for private practices.
A dental support organization watches every practice it owns through the same monthly numbers, because that's where trouble shows up first. We did that work from the inside. Private practices rarely get it — not because it isn't worth having, but because it usually comes bundled with selling.
Monthly reporting across a group.
We built and ran the monthly reporting a DSO uses to see every location at once: what moved, why it moved, and what was worth raising with the doctor.
Buying and bringing in practices.
We've worked on practice acquisitions — the diligence, the leases, the equipment, the org chart, and the checklist for a practice's first months in a group.
The P&L behind the dentistry.
Budgets, cost control, collections and receivables. What the practice spends, read next to what it produced and what it actually collected.
Business background beyond dentistry.
Pricing, staffing, leases and cash flow are business problems before they are dental ones. We come at them that way.
The same discipline, pointed at a practice you still own.
Same month. Two ways to read it.
| This month | Last month | Same month last year | |
|---|---|---|---|
| Gross production | $171,200 | $178,400 | $164,900 |
| Adjustments | ($17,700) | ($18,400) | ($16,300) |
| Net production | $153,500 | $160,000 | $148,600 |
| Collections | $141,300 | $150,700 | $139,800 |
| Collection rate | 92.1% | 94.2% | 94.1% |
| Total AR | $118,100 | $118,700 | $112,400 |
| AR 60+ | $14,900 | $15,600 | $13,200 |
| AR 90+ | $8,500 | $8,900 | $7,600 |
| Days worked | 19 | 20 | 19 |
| ADP | $8,079 | $8,000 | $7,821 |
| New patients | 61 | 68 | 52 |
Collections fell $9,400 against last month. $6,100 of that was less dentistry produced; $3,300 was a smaller share of it collected.
New patients came in at 61, down 7 from last month and up 9 on the same month last year.
Your 90-day receivable is 7.2% of what you're owed. Two thirds of it is sitting with insurance, not with patients.
Example figures. Not a real practice.
You know what you produced. You don't know what changed. Your month-end packet isn't wrong — it's just unreadable at a glance, and nobody writes down what moved. Writing down what moved is the job.
What you get every month
Your numbers, pulled and checked.
We take the exports you already run and check them before anyone acts on them — impossible negatives, rates above 100%, empty months, missing metrics, a feed that's gone stale.
A plain-English read.
Every figure carries a one-sentence definition in the words a dentist actually uses, plus a warning wherever the obvious reading of a number is the wrong one.
A call, once a month.
Thirty minutes. We've already read it. You get the two or three things worth your attention, not a tour of a dashboard.
The work around the numbers.
Org charts and floor plans, an equipment register, a document library with read-receipts, lease renewal deadlines, and a checklist for every practice you take on.
See what a month looks like
- Collections$141,300−$9,400 vs last month
- Production$153,500−$6,500 vs last month
- Collection rate92.1%−2.1 pts vs last month
- New patients61−7 vs last month · +9 vs same month last year
- Production per day$8,079+$79 vs last month
- 90-day receivable7.2%−0.3 pts vs last month
The same page, rewritten. No number changes — only who it's written for.
Each line reads left to right: 13 months, from the same month last year to this month.
Example figures. Not a real practice.
What gets measured
Money in
- collections
- net production
- scheduled production
Patients
- new patients
- net patient growth
- visits
- hygiene visits
The schedule
- broken appointments
- hygiene re-appointment
- new-patient hygiene re-appointment
- working days
Case acceptance
- presented dollars
- accepted dollars
- new-patient acceptance
- same-day production
Per day, per visit
- production per day
- production per visit
Still on the books
- unscheduled 6–9 months
- 9–12 months
- 12–18 months
- inactive 18–36 months
Plus 16 receivables columns, aged and split by payer, and a profit-and-loss off your general ledger so the spend sits next to what it bought.
Every metric carries a declared aggregation rule, so a figure can't be summed when it should be averaged.
Reads the exports you already produce.
Dental Intelligence
If you already pay for it, we read its exports directly. Nothing to install and nothing to switch.
Curve
Curve is a practice management system Dental Intelligence doesn't support. We read it through a separate path that never accepts patient-level data in any format — clinic-and-month totals only, with small counts suppressed.
Curve can measure 7 of the 21 metrics. The other 14 are labelled unmeasurable, with the reason shown, so a blank never reads as a zero.
Dental Intelligence and Curve are independent products. My Practice Analyst is not affiliated with, endorsed by, or partnered with either company.
A wrong number doesn't look wrong.
It looks perfectly plausible. That's the problem. The failure mode in this work isn't a crash — it's a figure that's quietly off, sitting underneath a decision.
Figures re-derived on every check.
An audit script recomputes every number on the dashboard from the raw rows and compares it against what's displayed.
Metrics, each with a declared aggregation rule.
Every metric says how it rolls up before it can exist — a rate is recomputed from its parts, a standing backlog is never added across months. Adding a twenty-second doesn't compile until its author says how.
Invented attributions.
The explanation layer may only state a definition, an arithmetic identity that's exactly true, or two reported figures side by side. It is not an AI, and it never guesses at a cause.
The analyst, without the sale.
A dental support organization buys your practice and hands you an analyst. A practice analyst is the second half without the first. You keep the equity, the name, your fee schedule and your contracts, and every decision about how the place runs. What you add is the reporting layer, comparison against practices like yours, and someone who has read the numbers before the call.
- Own multiple locations? See them side by side, graded against practices of their own size — not against your busiest one.
- Buying a practice? The checklist, lease dates, org chart and equipment register are already built for that.
- Your office manager can see the operational numbers without seeing the financial ones, until you say otherwise.
Running today across a multi-location group.
How it works
- 1
Tell us what you run.
Four questions: how many locations, what software, what you get today, what's most annoying about it.
- 2
Send one month of exports.
We build your first month and show it to you before you decide whether to continue.
- 3
We meet, every month.
The report lands on the 8th, with the figures in the body of the email — no login needed to read it. The call follows.
Security and privacy
- Practice and location level figures only. No patient records leave your practice.
- Financial data is denied by default to every role. Access is granted per person, per practice.
- Documents are held in private storage and served through links that expire.
- Every administrative action is written to an append-only audit log.
- The Curve path accepts aggregate totals only, and never patient-level data in any format.
We are not making a HIPAA compliance claim. The system is built so that patient-identifying information never enters it.
FAQ
A DSO buys the practice and gives you its reporting, its contracts and its decisions. This is the reporting on its own. Nothing about your ownership, your fee schedule or how you run the place changes.
People who did the business side of dentistry inside a DSO — monthly reporting across a group of practices, acquisitions, and the P&L. We now do that work for private practices that want it without selling.
No. We read the exports your current software already produces.
No. It's monthly. A month is treated as a snapshot that can be restated when figures settle.
It depends on how many locations you have and what you're already paying for. Inquire and you'll get a real number, not a range.
No. We work from export files you run.
You do. It's your practice's data, and you can have it back or have it deleted.
Yes — and financial figures stay hidden from them until you turn them on for that person specifically.
We've read the month before it starts. You get the two or three things worth acting on.
Send one month. See what comes back.
See the work on your own numbers before you decide whether to continue.
Inquire about a quote